SHOW POLICIES

By registering for The Army Worldwide Security Assistance Conference (AWSAC) (“Event”), you agree to abide by the Show Policies described herein.

Show Management

The Army Security Assistance Enterprise (ASAE) and the Association for Uncrewed Vehicle Systems International (AUVSI) jointly serve as the event organizers (“Show Management”). ASAE, consisting of 50+ organizations and 5,000 personnel, develops and manages security assistance programs to build partner capacity and strengthen international partnerships under the leadership of the Assistant Secretary of the Army for Acquisition, Logistics, and Technology (ASA-ALT) and oversight by the Deputy Assistant Secretary for Defense Exports & Cooperation (DASA(DEC)). AUVSI is the world's largest nonprofit organization dedicated to advancing uncrewed systems and robotics. Together, they bring expertise in security assistance and innovative technology to this collaborative event.

Registration Confirmation

Your registration will be confirmed by email from meetings@auvsi.org within two business days. Please check your junk and/or spam email folder for confirmation prior to contacting the AUVSI Registrar. If you do not receive an email confirmation within five business days of the date your registration was submitted, or you have other registration questions, contact the AUVSI Registrar at meetings@auvsi.org.

Cancellation

Cancellation requests must be made in writing and sent to meetings@auvsi.org. Cancellation requests will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgement within two business days, contact the AUVSI Registrar at meetings@auvsi.org.

A 50% cancellation fee will be assessed on cancellations received by Friday, February 7, 2025
Refunds will NOT be given for cancellation requests received on or after Saturday, February 8, 2025
Refunds will NOT be given for NO SHOWS
All refund requests are processed after the Event

Substitution

Substitutions will be allowed up to seven (7) business days before the start of the Event if the replacement individual is from the same organization. The original registrant must make the substitution by emailing meetings@auvsi.org no later than Monday, February 24, 2025.

Badges are non-transferrable once printed and are subject to a $50 reprint fee.

Attendee Registration

Show Management reserves the right to accept or reject registrations and to cancel any previously accepted registrations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the Event and protect the interests of our attendees and sponsors.

Show Management reserves the right to refuse entry or require removal from The Army Worldwide Security Assistance Conference (AWSAC) for any violations of any terms or policies stated herein or otherwise related to the Event.

By registering for The Army Worldwide Security Assistance Conference (AWSAC), each attendee consents to release any and all rights such attendee may otherwise have to the attendee’s likeness, and to any photographs, recordings or other images owned/produced or created by Show Management or by any sponsor personnel during the Event. Attendee grants Show Management and all sponsors the right, permission, and license to use its attendee’s name, voice, image, and likeness, and releases Show Management and all sponsors from liability resulting from such use.

Show Management, at its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with these show policies.

Should an attendee be in violation of these Show Policies, and their registration is cancelled, or they are refused entry/removed from the event, any registration fee paid will be forfeited.

Professional Conduct

The Army Worldwide Security Assistance Conference (AWSAC) is committed to providing a professional environment free from physical, psychological, and verbal harassment. Show Management will not tolerate harassment of any kind including but not limited to harassment based on national origin, ethnicity, religion, disability, physical appearance, gender or gender identity, sexual orientation, marital, or veteran status. Harassment includes offensive or inappropriate gestures, images and verbal comments, deliberate intimidation, stalking, following, inappropriate photography and recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention. If Show Management, in their sole discretion, determines that your participation or behavior creates a disruption or hinders the Event or the enjoyment of the virtual event content by other attendees, they have the right to remove you immediately from the Event.

Registrants/Attendees may not record or broadcast audio or video of sessions from The Army Worldwide Security Assistance Conference (AWSAC).

Export Compliance

Show Management reminds participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Show Management is not liable for unauthorized releases of technical data by conference attendees.

Force Majeure

If The Army Worldwide Security Assistance Conference (AWSAC) is cancelled, in part or whole, for any reason beyond the reasonable control of Show Management, including without limitation acts of God, war, mob, riot or civil commotion, strikes, labor disputes, accidents, governmental laws, ordinances, regulations, requisitions or restrictions, unavailability of facilities, lack of utilities, commodities or supplies, inability to secure sufficient labor, civil disturbance, terrorism or threats of terrorism, disruption to transportation, disaster, fire, earthquakes, severe weather conditions, epidemic or pandemic, or any other comparable calamity, casualty or condition, or any other circumstances make it illegal, impossible, commercially impracticable or inadvisable to hold The Army Worldwide Security Assistance Conference (AWSAC) at the time and place provided or in a virtual manner, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred by Show Management in connection with The Army Worldwide Security Assistance Conference (AWSAC) and there shall be no further liability on the part of either party. In no event shall Show Management, its officers, directors, trustees, or agents be liable for any direct, indirect, or consequential damages resulting from the failure to hold The Army Worldwide Security Assistance Conference (AWSAC).

Sponsorship of The Army Worldwide Security Assistance Conference (“Event”), including technology displays, does not constitute or imply endorsement by, or affiliation with, the Department of Defense (DoD), the U.S. Army, or the Association for Uncrewed Vehicle Systems International (“AUVSI”). AUVSI’s co-sponsorship of the Event does not suggest DoD or U.S. Army endorsement of AUVSI, its members, or any other participating non-federal entities.